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PCAA Executive Board Members (as of Dec. 30, 2016) (responsibilities document)
 

Board Position

Board Member

Phone

President

Erin Hamilton

 

Vice President Operations


Vice President Baseball

917-204-5776

Vice President/Commissioner Softball

 

Assistant VP of Softball  

Treasurer


Fundraising Manager

 

Administration & Communication Manager

704-519-9331

Registration Manager

 

Fields & Facilities Manager



Marketing & Sponsorship Manager


Commissioner of Babe Ruth

917-204-5776

Commissioner of Majors/Minors

Weltz​

 

Commissioner of Rookie/Machine Pitch

 

Commissioner of T-Ball

 

Community Advocate

 

 

PCAA Policy on Board Member Responsibilities

President
 
  1. Represent the organization to the community
  2. Plan the organization’s long term development
  3. Prepare/review annual budgets
  4. Review all financial transactions
  5. Conduct background checks on volunteers
  6. Secure use of fields from CMS and other organizations
  7. Plan and implement board meetings as required
  8. Plan, implement and preside over annual membership meetings
  9. Arbitrate disputes within the organization
  10. Assume the duties of Treasurer when required
  11. Other duties and responsibilities as assigned by the BOD
 
Vice President - Operations
 
  1. Represent the organization to the community
  2. Plan the long term development of the organization’s facilities
  3. Prepare annual budgets for facilities and equipment
  4. Coordinate use and utilization of organization’s facilities
  5. Ensure proper maintenance of facilities and maintenance equipment
  6. Secure repairs to capital assets (buildings, mowers etc.) as needed
  7. Organize and execute spring and fall work days
  8. Assume duties of the President when required
  9. Other duties and responsibilities as assigned by the BOD
 
Treasurer
 
  1. Represent the organization to the community
  2. Plan the long term financial security of the organization
  3. Prepare annual budgets
  4. Prepare year-to-date financial summaries as needed
  5. Collect, record and deposit all income
  6. Maintain all financial records via Quickbooks accounting software
  7. Disperse money to vendors, contractors and members as required
  8. Collect delinquent payments from members as required
  9. Maintain the organization’s tax exempt status
  10. Complete the organization’s annual tax returns
  11. Other duties and responsibilities as assigned by the BOD
 
Vice President - Baseball
 
  1. Represent the organization to the community
  2. Act as the organization’s representative to any sanctioning organizations
  3. Secure umpires as other officials as needed for each season
  4. Plan the long term development of the organization’s baseball and T-ball programs
  5. Prepare annual budgets for baseball and T-ball
  6. Coordinate use and utilization of fields
  7. Ensure proper maintenance and use of fields and baseball equipment
  8. Asses equipment and uniform needs for each season
  9. Arbitrate disputes within the baseball organization
  10. Approve and assign head coaches
  11. Oversee evaluations, the draft and the formation of teams
  12. Oversee selection and operation of All Star and Challenge teams
  13. Other duties and responsibilities as assigned by the BOD
 
Vice President/Commissioner - Softball
 
  1. Represent the organization to the community
  2. Act as the organization’s representative to any sanctioning organizations
  3. Secure umpires as other officials as needed for each season
  4. Plan the long term development of the organization’s softball program
  5. Prepare annual budgets for softball
  6. Coordinate use and utilization of fields
  7. Ensure proper maintenance and use of fields and softball equipment
  8. Asses equipment and uniform needs for each season
  9. Arbitrate disputes within the softball organization
  10. Approve and assign head coaches
  11. Oversee evaluations, the draft and the formation of teams
  12. Oversee selection and operation of All Star and Challenge teams
  13. Other duties and responsibilities as assigned by the BOD
 
Division Commissioners (Majors/Minors, Coach Pitch, T-Ball)
 
  1. Represent the organization to the community
  2. Act as the division’s representative to the BOD
  3. Organize the day to day operation of the division
  4. Prepare equipment requirements for each season
  5. Ensure proper maintenance and use of fields and team equipment
  6. Oversee the actions and behavior of division coaches and their staff
  7. Arbitrate disputes within the division
  8. Assist with evaluations, the draft and the formation of teams
  9. Other duties and responsibilities as assigned by the BOD
Marketing Manager
 
  1. Represent the organization to the community
  2. Maintain and develop website
  3. Develop sponsorship packages and costs
  4. Maintain relationships with existing sponsors
  5. Develop relationships with new sponsors
  6. Invoice sponsors
  7. Assign sponsors to teams
  8. Secure sponsorship plaques and deliver to sponsors
  9. Other duties and responsibilities as assigned by the BOD
 
Administration & Communications Manager
 
  1. Represent the organization to the community
  2. Maintain, develop and distribute databases as required
  3. Control and distribute communications to membership
  4. Keep copies of organization’s documentation
  5. Document BOD meetings and general membership meetings
  6. Process insurance and insurance claims
  7. Communicate sign-up dates via advertisements and announcements
  8. Other duties and responsibilities as assigned by the BOD
 
Registration Manager
 
  1. Represent the organization to the community
  2. Organize registration efforts
  3. Collect maintain, develop and distribute databases as required
  4. Collect registration fees and deliver them to Treasurer
  5. Distribute registration reports to BOD during the registration period
  6. Order uniforms and trophies
  7. Other duties and responsibilities as assigned by the BOD
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Fundraising Manager
 
  1. Represent the organization to the community
  2. Organize fundraising efforts for Spring / Fall seasons
  3. Collect maintain, develop and distribute databases as required
  4. Collect fundraising fees and deliver them to Treasurer
  5. Distribute fundraising reports to BOD 
  6. Organize the Spring Opening Day event
  7. Other duties and responsibilities as assigned by the BOD
  8. Oversee Concession Stand Operations 
 
Fields & Facilities Manager
 
  1. Represent the organization to the community
  2. Organize the daily maintenance of the organization’s facilities
  3. Prepare annual budgets for consumables and equipment
  4. Instruct coaches in proper use of maintenance equipment
  5. Ensure proper maintenance of facilities
  6. Insure availability of consumables (chalk, absorbent, gas etc.)
  7. Other duties and responsibilities as assigned by the BOD